Project modules and dependencies

Choose useful module combinations and understand exactly what enable, retain, disable, and delete mean.

7 min readUpdated 8 September 2026

In short

Modules control which operational areas a Project exposes. Inventory works alone; Attendance depends on Attendees. Disabled modules disappear and reject API access.

On this page

Choose the smallest useful combination

Modules are optional so Projects do not become crowded with tools they never use.

  • Attendees only: manage people and contact records.
  • Attendees + Attendance: manage people, events, marking, and reports.
  • Inventory only: manage equipment and lending without personal attendance data.
  • All modules: use when one Project genuinely runs both programme and equipment operations.

Attendance depends on Attendees

Attendance records connect events to attendee records. Enabling Attendance therefore enables Attendees automatically.

  • Enabling Attendance restores or enables Attendees first.
  • Disabling Attendees also disables Attendance.
  • Deleting Attendees data permanently deletes dependent Attendance data first.
  • Inventory never depends on the other modules.

Understand module states

A module can be enabled, disabled with data retained, or disabled with its data removed.

  • Enabled: visible in navigation and available through authorised APIs.
  • Disabled, retained: hidden and blocked, but ready to restore.
  • Disabled, empty: hidden and blocked with its operational records permanently removed.

Change modules safely

The Project Owner or authorised Admin can change module status. Permanent data removal remains Owner-only.

Step by step

  1. 1Tell active users about the planned change.
  2. 2Check whether any role is scoped only to the module.
  3. 3Choose retain unless deletion is a deliberate retention decision.
  4. 4Confirm navigation and access after the change.
  5. 5Update affected roles before the next operating session.

Put this into practice

Use this browser-only checklist during your next review.

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Common questions

Why did Attendees turn on with Attendance?

Attendance needs attendee records, so Scoutzy enables the required dependency automatically.

Does disabling a module delete anything?

Only if the Owner explicitly chooses permanent deletion. The retain option hides and blocks the module without removing its records.

Continue learning

Projects: structure, settings, and lifecycleUse Projects as focused workspaces, keep ownership clear, and handle seasonal transitions safely.Roles, module scope, and least-privilege accessAssign responsibility without creating dozens of roles, and keep each person inside the modules they need.Data, privacy, exports, and deletionUnderstand what Scoutzy stores, minimise personal data, and make deliberate retention and deletion decisions.