In short
Inventory tracks items, quantities, checkouts, and returns. It can run independently and supports attendees, Project members, or clearly named external holders.
On this page
Build a usable catalogue
Use item names and quantities that match how equipment is actually counted and handed over.
Step by step
- 1Agree whether an item represents one asset or a quantity of identical assets.
- 2Use a recognisable, specific name.
- 3Record an accurate available quantity.
- 4Add only operational notes that help identify or handle the item.
- 5Resolve duplicate entries before lending begins.
Choose the correct holder
The holder choice preserves a stable display name in history while linking to the most useful record available.
- Attendee: a person already stored in Attendees.
- Project member: an authenticated user working on the Project.
- Someone else: a clear external name with no appropriate Scoutzy record.
Check out and return items
Treat each checkout as a small custody handover.
Step by step
- 1Confirm the item and available quantity.
- 2Select the correct holder type and person.
- 3Record only a useful operational note.
- 4Review the outstanding checkout list regularly.
- 5Check items in promptly and correct the quantity if needed.
Run a lightweight inventory audit
A regular physical comparison keeps Scoutzy useful and reveals process problems early.
Step by step
- 1Export or open the current inventory list.
- 2Count physical stock and inspect outstanding checkouts.
- 3Resolve returns before adjusting base quantities.
- 4Correct duplicate or unclear item names.
- 5Record the review date in your operational process.
Put this into practice
Use this browser-only checklist during your next review.
0/5Common questions
Does Inventory require Attendees?
No. Inventory can work alone using Project members or external holder names.
Why does history keep an old display name?
Checkout history stores a stable snapshot so the record remains understandable if the linked person later changes their profile.